Time & Expense Tracking

Track time spent on jobs and log mileage and expenses. Know exactly how profitable each project is and never miss billable work.

Simple Time Logging

Log time against projects with just a few taps. Track hours worked, break times, and get accurate totals for billing and job costing.

  • Quick time entry
  • Link to projects
  • Running timer option
  • Weekly and monthly views
Time tracking dashboard in SiteMagic

Mileage Tracking

Log business miles for each job. Set your rate and automatically calculate the value. Perfect for tax deductions and client billing.

  • Log trips per project
  • Set custom mileage rate
  • Automatic cost calculation
  • Monthly reports
Mileage tracking in SiteMagic

Expense Tracking

Record expenses against projects with comprehensive categorisation. Track materials, tools, parking, and UK road charges including congestion zone, ULEZ, Clean Air Zone, Dart Charge, and tolls. Upload up to 5 receipt photos per expense.

  • 9 expense categories including UK road charges
  • Upload up to 5 receipt photos per expense
  • Status workflow: draft, confirmed, invoiced
  • Filter by project, type, status, or month
Expense tracking dashboard in SiteMagic

Import Expenses to Invoices

Turn expenses into billable line items with one click. Import confirmed expenses directly into invoices for easy client billing. Expenses are automatically marked as invoiced so you never double-bill.

  • Bulk import expenses to invoices
  • Automatic status tracking prevents double-billing
  • CIS category auto-assignment for materials
  • See expense totals per project at a glance
Import expenses to invoice in SiteMagic

Project Profitability

See the true profitability of each project. Compare revenue against time and expenses to understand which jobs make you money.

  • Revenue vs costs view
  • Hourly rate analysis
  • Identify profitable work
  • Make better pricing decisions
Project profitability view in SiteMagic

Ready to track your time and expenses?

Start understanding the true profitability of your work.

Get Started Free